Office Assistant | Dublin 4 | Full Time | €35,000 per annum, negotiable depending on experience
Our client is a dynamic, business-oriented law firm based in the Central Business District for the past 30 years. They offer an efficient and cost effective service to clients ranging from large financial service companies to SMEs and private clients.
The Role
We are seeking a highly organised, proactive and personable General Office Operative to support the smooth day-to-day running of a busy professional office.
This is a varied, hands-on role covering a wide range of general office, client-facing and administrative responsibilities. The successful candidate will be one of the first points of contact for clients and visitors and will play an important role in ensuring the office remains welcoming, organised, well-stocked and running efficiently.
This would suit someone with excellent organisational skills, common sense and a proactive approach who enjoys being involved in a variety of tasks rather than working within a narrowly defined role.
Previous experience in a similar office-based position would be beneficial, but it is not essential. Full training will be provided to the right person.
The role is based 100% in the office, at least initially, with some flexibility around working hours.
Key Responsibilities
- Welcoming clients and visitors to the office in a professional and friendly manner
- Offering refreshments and ensuring clients are comfortable during their visit
- Dealing with general office queries and supporting client queries as experience develops
- Receiving, sorting and distributing incoming post
- Managing DX deliveries and collections
- Ensuring post and correspondence are passed to the appropriate Partners/team members promptly
- Ordering and organising office supplies and stationery
- Monitoring stock levels and ensuring essential supplies are always available
- Keeping the office organised, tidy and presentable
- Supporting the Partners and wider team with day-to-day administrative tasks
- Coordinating deliveries and general office requirements
- Dealing with ad-hoc tasks and requests as they arise
- Identifying things that need to be done and taking ownership without always being asked
- Helping resolve general office issues and ensuring the office operates smoothly
- Providing general support to the wider team wherever required
Requirements
Essential
- Excellent organisational and time-management skills
- A proactive, self-starting approach
- Strong common sense and the ability to use initiative
- A friendly, professional and approachable manner
- Confidence dealing with clients, visitors and colleagues
- Excellent communication skills
- Reliability and a strong sense of responsibility
- The ability to manage multiple small tasks and changing priorities
- Attention to detail
- A willingness to get involved and help wherever needed
- Basic computer literacy
- A positive, flexible and practical attitude
Desirable
- Previous experience in general office administration, reception, office coordination or facilities/office support
- Previous experience in client-facing administration
- Experience working in a professional services environment
What’s In It For You
- Competitive salary of around €35,000, negotiable for the right candidate and based on experience
- Salary review after 6 months, followed by annual review
- Full training and support
- A varied role with signifi