Junior Economist, Economics & Statistics Section | London | Full Time | £2,800 - £3,000 Per Month
Established in 1963, the organisation operates internationally, bringing together governments and key stakeholders within the coffee industry. It plays an important role in supporting global cooperation and representing a significant share of the world's coffee production and consumption.
The Role
An opportunity is available for a Junior Economist within the Economics and Statistics Section, supporting the Office of the Executive Director. The role involves providing administrative, organisational and coordination support to ensure the efficient functioning of the Executive Director’s Office.
Key Responsibilities
- Support the efficient organisation and functioning of the Office of the Executive Director
- Screen calls and visitors, maintain appropriate protocol and prioritise incoming messages, emails and correspondence
- Exercise discretion and maintain confidentiality when handling sensitive information
- Identify and highlight documents requiring the Executive Director’s attention or action
- Draft correspondence and documentation in English, French, Spanish and/or Portuguese, or arrange translations where required
- Maintain the Executive Director’s diary and Intranet calendar of appointments
- Draft, revise and edit lectures, presentations and documents for governing body meetings and other meetings
- Liaise with representatives of Member States, partners and stakeholders to obtain and provide relevant background information
- Check correspondence for consistency, accuracy and compliance with internal style and presentation requirements
- Organise internal and external meetings, prepare agendas, attend meetings and draft minutes
- Research and obtain references and background information to support the Executive Director during meetings
- Follow up on actions and decisions to ensure they are implemented
- Organise official travel arrangements, including visas and briefing documents
- Arrange lunches, refreshments and receptions, including coordinating visitor lists
- Provide support with other related responsibilities and cover for colleagues when required
- Assist with the Executive Director’s personal matters where necessary
Requirements
Essential
- Full secretarial qualifications complemented by a university degree in administration or a relevant field, or equivalent academic preparation
- Excellent command of written and spoken English
- Good knowledge of at least one other official language of the organisation, preferably French, Portuguese or Spanish
- Good knowledge of IT systems, including MS365, Excel, Word and PowerPoint
- Ability to handle confidential and sensitive matters with discretion
- Ability to establish and maintain effective working relationships with staff and external contacts
- Ability to organise arrangements for visitors at all levels
- Flexibility regarding working hours and responsibilities
- Ability to work under pressure
Desirable
- Experience supporting senior executives or working in a senior administrative office
- Knowledge of protocol and experience liaising with external stakeholders
- Knowledge of the organisation's internal systems and procedures
What’s In It For You
- Monthly salary starting from £3,000
- Service Provider Contract
- Initial probationary period of 3 months, which may be extended to 6 months
- Opportunity to work within the Economics and Statis