Executive Assistant & Operations Manager (Hybrid EA)
Location: London
Hours: Full-time, Monday–Friday (9:30am–6:00pm, office-based)
Salary: £60,000–£65,000 (depending on experience)
About the Role
This is a senior EA role within a single family office. You will support the Head of the office while also helping coordinate and manage day-to-day operations across multiple business activities.
The role combines executive support with operational and project coordination in a fast-paced, high-trust environment where organisation, structure, and follow-through are essential.
Key Responsibilities
- Provide executive support to the Head of the family office (diary, inbox, priorities, follow-ups)
- Manage email inboxes, filing systems, and document organisation
- Coordinate multiple projects and track deadlines, milestones, and deliverables
- Prepare weekly updates across projects, operations, and financial activity
- Support general office and operational management
- Arrange meetings, calls, and travel logistics
- Manage internal and external communications and shared inboxes
- Maintain structured document systems and key records
- Support research, reporting, and business updates
- Assist with financial tracking, including budgets, invoices, and expenses
- Liaise with internal teams and external suppliers
Requirements
Essential
- 5+ years’ experience in an EA, Operations, or Project Coordination role
- Highly organised with strong prioritisation skills
- Confident supporting senior leadership
- Advanced Microsoft Excel skills
- Strong Microsoft Office skills (Outlook, Teams, Zoom)
- Excellent document and information management skills
- Experience with budgeting, invoicing, or cost tracking
- Strong research and data synthesis ability
- Strong PowerPoint/presentation skills
- Comfortable using AI tools (e.g. ChatGPT, Claude)
Desirable
- Experience in real estate, business, or production environments
- Exposure to fast-paced senior leadership teams
- Familiarity with project management tools (e.g. SharePoint, Notion, etc.)
What’s on Offer
- Discretionary bonus
- Pension contribution
- Lunch allowance
- 33 days holiday (including bank holidays and Christmas shutdown)
- Career progression based on performance and increased responsibility
Apply
Click “APPLY” to submit your application. We look forward to hearing from you.